Palo Alto AYSO Referee Assignments and Game Card Entry -- Fall Season

Game Cards Are Used by all Referees for U8 to U19.
Game Cards (Lineup Cards) are an essential element to managing the game, and our Region. The information from the Game Card is used to ensure the correct players are on the field at the start of the game. Also, the information entered into the online system from the Game Card is used to (1) ensure that each player is on the field for at least 3/4 of each game, (2) highlight issues with team balancing and sportsmanship relating to blowouts, and (3) balance teams next year. Be accurate with your game cards, and enter data into the system within a day of the game that was played.

At ALL Palo Alto AYSO games, each team will give the Referee (or an Assistant Referee) an Official Lineup Card which gives the team name and number, coaches' names, and the name and jersey number of each player. For games assigned through our system, Referees may print the "Game Card Package" on their Referee Main Page.

The system will not show you the referee menu until you have been certified with the referee course, Safe Haven and Concussion Awareness.
Set your Preferences for Assignments
The Referee Coordinators will use your Preferences information to schedule your game assignments. The more accurately you set your Preferences, the easier it will be for the Referee Coordinator to assign you games at the times you can work them and the easier for everyone concerned. Reference the section at the bottom of this page in grey background, to see how referees are assigned in each division. A division may be self assigned or coordinator assigned. Log in using the username and password you chose when registering your child or when you registered as a volunteer. If you cannot log in, send an email to the Regional Referee Administrator ( with a description of the problem. Once logged in, you should see a Referee tab on the left. Click it. Then, click "Preferences". Select the dates you are available to referee. For each age group, indicate whether you want to be the Referee or an Assistant Referee. In the Comments box, enter any other request you want to make to the Referee Coordinators (such as specific times of day that you are not available). Then, click "Submit" to save your Preferences.

How do I find out what my assignments are?
Log in. On your main Referee page, you'll find your schedule for the current week. These are usually posted by mid-week. Check, preferably, on Tuesday or Wednesday, and confirm or decline your assigned games as soon as you can. It's a good idea to check again later in the week. 

For all games, except Kinder:
  • During the game, record each player's goals scored (all divisions except kinder) and quarters played (except for U16 and U19, where free substitutions are used and time monitors track playing time). See below for detailed instructions.
  • After the game, promptly log in and accurately enter the game card information. The game score will be used to compute the current division standings (for those divisions that keep standings), and each player's quarters played and goals scored will be additional information used to form balanced teams next season. See the "Enter Game Card Information" section below.

Before Going to the Match

Obtain Game Cards (Lineup Cards)
For U8-U10, assign yourself to the referee team (U12 and higher are assigned by the referee coordinators).
  • Log in
  • Click Referee > Game Cards
  • Click the date of the game
  • Click 26 (our Palo Alto Region number)
  • Click the Field that the game will be played on
  • Click the time of the game (note that you can see the teams that are playing at each game time)
  • Click the EDIT button at the top, next to the title, Referee Team
  • ADD your name as either the Referee or Assistant Referee 
Then, for all referees, go to your Referee Main Page and print your Game Card Package. You can also print your Game Record Package (also known as the Match Record) for recording data in your data wallet.
When you greet the coach before the game, expect to be handed a similar Game Card that will be easier to write on and may contain updated data on absent players, injuries, and jersey numbers. Consolidate your data to a single card before the game.
Accurate game cards are necessary to get the match going on time and to make sure data is properly captured during the match. So, coaches and refs back each other up in making sure Game Cards are ready to go.

At the Match
Before the game: check team in
  • Verify player jersey number when checking uniform, shinguards, jewelry, cleats, etc.
  • Line through (or write "A" in) all quarters if the player will be absent from the game
  • Ensure correct uniform is complete, including the correct team socks
  • Verify Palo Alto AYSO coaches are wearing their issued jerseys that state their certification and that they meet certification standards for the game. See the table to the below right for the coach certification requirements by division. If a coach does not meet standard, he/she may not occupy the technical area and may not coach the game.

During the game: record game information
The lineup card has space on it to record which players are not playing each "quarter" and is thus essential to help you monitor and enforce AYSO's "Everyone Plays" policy. It is usually more efficient if each Assistant Referee takes the Game Card for the team on his/her touch line and records that team's information during the game. For each player in U7 to U14:

  • In the space for each "quarter":
    • Write "A" if the player was absent (e.g., went home before the end of the game or arrived late)
    • Write "I" if the player was at the game but did not play due to an injury
    • Write "X" if the player sat out (rested)
    • Write "G" if the player played Goalkeeper
    • Leave blank if the player played a field position
  • In the space for each half:
    • Write the number of Goals Scored by the player
The card does not have much free space on it to keep a record of everything that happens during the game beyond "quarters" played and goals. In U14 and higher games, you will commonly need more space. You may write on the back.

After the Match

Enter Game Card information 

For games in divisions U8 through U19, the Referee must enter the game card information online, preferably, within 24 hours after the game. For the Madison League, enter all data except quarters played data, since the Madison League uses free substitutions.
  • Log in
  • Click on the  Referee  link on the left.  If you do not see a Referee link, contact our RRA.
  • Click the  Main Page  link (on the left)
  • Click on  Input Game Cards  (center, bottom of page)
  • Click on the date of the game
  • Click on "26" under Region
  • Click on the name of the field
  • Click on the time of the game
  • For each team, click on "Edit" and enter the stats for each player and the score for the team
  • Enter any comments regarding the game, documenting issues that were out of the ordinary (player or coach, field, spectator or any other issue), especially if deleterious to the experience
  • Enter any yellow or red cards into the misconduct report section (each card entered separately)
The data entered, "quarters" played and goals scored by each player, helps to ensure that AYSO's "Everyone Plays" policy is being observed and will also be used next year in the team formation and balancing process.

Madison League

For games in the fall U16 and U19 divisions playing in the Madison League, the Referee collects the playing time sheets kept during the game by the Time Monitors, and mails them in the pre-stamped envelope provided by the teams' coaches.

Coach Certification Required
( for info)
Each coach must be certified to the level of his division, or higher.  Coaches should be directed to the page for instructions on getting certified.
 Division  Instructional 
 Select Season
 U8  U8 Coach    
 U10  U10 Coach  U12 Coach  U12 Coach
 U12  U12 Coach Intermediate  Intermediate
 U14  Intermediate  Advanced  Advanced
 U16  Advanced    Advanced
 U19  Advanced    Advanced