Search this site
Spring Select Treasurer Handbook


The accounting procedures for the Spring Select program is quite different from our Fall, and other programs.  This is due to the need for each Spring Select team to budget its own revenue and expenses, yet to run the funds through our Regional AYSO bank account. AYSO requires that all funds handled on behalf of the AYSO is managed through the AYSO bank account, controlled by the Regional Treasurer, and audited by the Regional Auditor.   The Spring Select funds are collected as registration fees and as checks from the parents by the coaches, made out to Palo Alto AYSO and are sent to the Regional Treasurer as explained below.  For all expenses, the coach is required to make an online check request and the Treasurer issues the check.  Overview is provided by the Regional Commissioner.

Accounting Procedure

Each Spring Select team is accounted for separately, even while their funds are blended into the Regional bank account.  
 
Registration payments by players is the majority of the funds that will be collected for the team.  Additional checks that are collected by the coach should be sent to the Regional PO Box, with sufficient explanation of the reason for the check, and to whom the credit is for.  The transaction will be entered into the Team Accounting page by the Treasurer.


Regional Post Office Box Address
Palo Alto AYSO, PASS
PO Box 1493
Palo Alto, CA 94302

Tournaments

Tournaments should be sent individual checks for each team, accompanying your application to the tournament.  You enter the specific check request into your Team Accounting form, and it will appear in the Treasurer's Spring Select Payment Request spreadsheet.  

There is no charge for Palo Alto teams in the El Palo Alto Tournament, instead the teams contribute volunteer work at the Tournament.

Tournament Addresses for Forms and Checks

Tournament Registrar
Pacifica Fog Classic
936 Lincoln Place
Pacifica, CA 94044

Concord Cup Soccer
PO Box 674
Concord, CA 94522-0674

PHMSA/Soccerfest, Region 281
PO Box 2327
Pleasant Hills, CA 94523

Davis AYSO Region 218
682 Equador Place
Davis, CA 95616


Budget for Fields
The treasurer should plan for a field expense that will be charged to their account at the end of the season.  The field time is calculated and charged directly to your account around the end of May.  Guideline budgeting should be:

U10 - $400
U12 - $1100
U14 - $1200
U16 - $1200
U19 - $1400
Comments