Volunteer certifications are managed in eAYSO. Season management is done with WYS, including assigning coaches and referees. The procedure below is used to update the certifications in WYS from eAYSO, so that they can be readily viewed while managing volunteer assignments.
Generate Transfer Files in eAYSO
CSV files listing the certification data are generated in eAYSO and mailed to Crewsoft for processing into WYS. There are four files to transfer the certifications; Coach, Referee, Instructor and Management. For each of the files, follow this procedure.
Crewsoft will email back a report of the number of volunteer records that were matched and the number that were not matched. Volunteer records that have not had any certificate activity older than 2006 are ignored.
This part of the process requires the "Exec" provisioning on your WYS account. The idea is to try to manually match the volunteer record from eAYSO with a volunteer record in WYS.
When volunteer records are matched by WYS or manually, WYS records the AYSO ID of the eAYSO volunteer for future matching.