The Chief Commissioner oversees the successful operation of the commissioners for the season. The Chief Commissioner is responsible for keeping the calendar ensuring the commissioners stay on schedule in team formation. The CC reviews the rosters for reasonable balance and clicks the "publish" status for the rosters so that when they are ready the coach and parents can view them.
Volunteers may have already indicated they want to commission a division. Before they can be formally assigned to a division they must complete their registration.
Commissioner volunteers may be indicated on the Volunteer List, or in the parent volunteer form (http://login.ayso26.org, use Board / Vol Recruitment to see volunteers), or may have sent you an email asking to commission a division.
Each of these volunteers must complete their registration at http://volunteer.ayso26.org, but may not know it. Send them an email reminding them they need to complete the registration.
A sample email is provided below, at the bottom of this column.
Each volunteer Commissioner finishes their registration
Mentor the Commissioners
Check in with the commissioners periodically to see how they are doing with their efforts. The major milestones of needed completion are in the calendar. You can use the email@example.com group email for this purpose.
As Division Commissioners reach a review step they will send you an email to review their work and publish their rosters. Your WYS account is provisioned to be able to see all the divisions and the team formation in each. Make sure the rosters look reasonable in terms of each team is covered with a coaching team and the teams look reasonably balanced.
You can get a quick idea of how well the various commissioners are doing with coach recruitment using WYS.
Sample Email to send to Parent to Complete Sign Up
Subject= AYSO: Volunteer Registration
Thank you for volunteering to commission a division.
Please go to http://volunteer.ayso26.org today, and finish your registration.
Once your registration is completed your access rights can be assigned, and you can see the coaches and players in your division.
Changing Divisions to Waitlist
When early registration ends the division status must be changed to waitlist. You set the status on each division using the Admin / Divisions page. When you look at this page you can see the column labeled, Reg Status, near the right hand side. This will tell you the current status of each division. If you click the EDIT button for a division it will open a panel that permits you to change the Reg Status between Open, Waitlist, or Closed. Change all divisions to status of Waitlist.
Check Coach Coverage and Team Balance
Division Commissioners develop their teams without the work being visible to coaches or parents. As the teams are completed they are made visible first to the coaches for review, and after any necessary adjustment, they are made visible to the parents.
Warning: Be slow and methodical. Clicking the wrong button may delete a division. If you accidentally mess up, stop, and call the RC immediately.
Closing Divisions for Registration
When registration closes some divisions will wish to remain open. You set the status on each division using the Admin / Divisions page. When you look at this page you can see the column labeled, Reg Status, near the right hand side. This will tell you the current status of each division. If you click the EDIT button for a division it will open a panel that permits you to change the Reg Status between Open, Waitlist, or Closed. For those divisions that you wish to close,
This email group is available for commissioners to use.