The CVPA promotes and ensures all volunteers are registered in the Safe Haven™ Program. Duties include mailing the forms to AYSO for background checks of volunteers.
- receive volunteer forms from PO Box
- split them up between CVPA helpers, each helper
- check forms are complete and signed
- mark each volunteer as accepted in eAYSO
- send email as shown at the bottom right
- forward one copy of form to national AYSO
- file other volunteer form
- email board and staff to remind them of Safe Haven requirement for all volunteers
- attend monthly meeting
- during registration, send registration report from eAYSO to the Volunteer Coordinator, weekly. See below, Reports for Volunteer Coordinator for procedure.
What are AYSO’s Supervision Protocols?
While performing duties related to an AYSO volunteer position, the volunteer is:
Subject to the bylaws, rules, regulations, policies, procedures, and guidelines of AYSO;
Under the overall authority of and directly supervised by the Regional Commissioner; and
To maintain the recommended adult to child supervision ratio of 1:8 or less; that is one adult for every eight or fewer children and two adults (one of whom may be the coach and one of whom should be of the same gender as the group) present at all times. For the protection of both the children and the volunteer, no volunteer should permit himself or herself to be alone with any child or group of children (except his or her own) during AYSO-sponsored activities.
Reports for Volunteer Coordinator
A report is to be sent to the volunteer coordinator to indicate who has registered, to be compared to who is supposed to have registered.
Login to http://eayso.org using your personal account. As the CVPA, your personal account has the appropriate permissions to generate these reports.
- goto Reports / Vol Applicant Export
- Under Volunteer Information, select the following fields and click the single right arrow button for each >
- At the bottom of the scroll bar, Applied date
- At the top of the scroll bar, Last Name
- At the top of the scroll bar, First Name
- Click on the button Export
- Save the csv file
- email the saved file to firstname.lastname@example.org
Safe Haven™ Protects Volunteers and PlayersSafe Haven™
There are four elements in the Safe Haven™ intervention cycle
- Create Policies
- Screen Volunteers
- Train Volunteers
- Promote Education and Awareness
These are intended to stop child abuse and its agents before they get into the program.
The Volunteer Protection Act of 1997
This law grants immunity from certain types of prosecution for volunteers who meet its requirements. In order to receive full protection under the law, AYSO volunteers must
- be properly trained and certified
- be performing duties as laid out in a position description
- act within the scope of AYSO’s Policies, Procedures, and Guidelines
AYSO’s goal is to provide training certification for all its volunteers. Certification offers the hope that every AYSO child will be treated with understanding, compassion, and respect.
Kids Zone™ is a dynamic program targeted to eliminate negative sideline behavior.
Sample eMail to volunteers as they register
Subject= AYSO: Your Volunteer Registration
Thank you for volunteering.
Your volunteer registration has been accepted, and your AYSO ID=