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03 Ensure Enough Coaches


Now that you have set the number of teams, you need to check that you have enough coaches and assistant coaches.

In Div Coord menu click on the 'Display Division'.  Here you will see the number of volunteers indicating a desire to coach or assistant coach.

You need to have sufficient coaches and assistant coaches in the Assigned and Unassigned columns to cover all the teams, with at least one coach and assistant coach for each team.  An exception to this is where two coaches have requested to work together on one team, in which case you need an additional coach, and may not need an assistant coach.

If there are Unconfirmed coaches, ask them to confirm their intention to coach.  
  • You can see their phone number if you click on Coaches on the menu.  Boxes not checked indicate unconfirmed coaches.
  • You can see their email address if you click on Email and select Coaches in the drop down box.  

Confirming Coaches

You confirm a coach only after they have completed the process at http://volunteer.ayso26.org, and completed the level of training required for your division.  When a coach completes their volunteer registration and their training they should notify you.  You can then confirm them and assign them a team number.

To check on whether a Coach has completed sign up for 2011, use the Coach document at http://docs.ayso26.org.  The link is emailed to you periodically as it is updated with new registrants.

The certification level of the coach is visible on the page where you approve the coach.  Go to the menu item Coaches and click on the link Manage Coaches.  This lists all the coach and candidate staff, their status, team number and certification level. If the coach has the credentials for your division you can "approve" the coach and assign the coach or assistant coach to a team.

If a coach does not meet certification level for your division and needs a waiver on the required level of training due to unusual circumstances, communicate with the rca@ayso26.org.  The Regional Coach Administrator can provide a waiver permitting a coach to be confirmed while not meeting the training certification requirement.


You will likely need to remind coaches to 
register and get trained.  Use the sample emails to the right, adjusted for your division and your words.











Sample Email - For coaches not yet registered in eAYSO

Subject:  AYSO: Coaches need to formally register

Thank you for volunteering to coach with Palo Alto AYSO.  Your efforts builds community and character.  

Palo Alto AYSO has an obligation to the City of Palo Alto, the Palo Alto Unified School District, and our insurance company to ensure every volunteer is fully registered and Safe Haven certified.  Please follow the instructions at http://volunteer.ayso26.org in full.  A candidate coach cannot be approved and assigned a team until the formal volunteering process is completed.  It is urgent that you do this now.

Email - For coaches not yet trained

Subject:  AYSO: Coaches must be certified to train
Thank you for volunteering to coach with Palo Alto AYSO.  Your efforts builds community and character.

The quality of the experience for our children depends on you.  Palo Alto AYSO requires coaches to be certified at or above the level specified for each division.  For our division, coaches are required to have XXXXXXX certification.  Please take the appropriate online course if it is available, and check the http://clinics.ayso26.org for needed training clinics.

It is urgent that you do this now.

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