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Uniform Locker

The Uniform Locker

Organization
The locker has shelving down both walls and across the back, and a rolling wooden shelving unit that stands in the aisle.

The Left Wall
Near the front of the locker on the left are the sock bins.  These are gravity feed bins from which you can get sock in 3 sizes and 2 colors.  The bins are labeled with S, M and L.  The middle and toward the back of the locker on the left side is shelving with Team Kits of uniforms.  These are bags of uniforms pre-configured for teams, by division.  The U8 is closest to the door, and goes up in division towards the back.  For each vertical bay of shelving, the bags from floor to ceiling are the same division.  On the vertical post is a label stating a division, and the bags are stored on the shelf to the left of that label.  If the label says U10, then the bags to the left are U10 team bags.

The Back and Rear Right Wall
The back and rear right wall is lined with cubbies holding folded uniforms.  The cubbies are labeled.  The go from floor to ceiling, Youth Small to Adult Large at the top.  And, 1 to 30 from left to right.  
  • Each vertical column holds an even and odd number, for example 1 and 2, 3 and 4, 5 and 6
  • Uniforms are folded with white out for odd numbers, and blue for even numbers.  On a given shelf, such as 5-6, the white ones are 5 and the blue ones are 6
  • Each number has a pair of jerseys, white and blue.  They are folded so that only one color shows.  This is to support quick inventory.
  • It takes effort to keep these cubbies organized and neat.  But it is important to do so.
The Front Right Wall
This wall has miscellaneous items to support our tournaments.  Tables, chairs, canopies.

The Rolling Shelving Unit
This unit holds the uniform shorts and miscellaneous equipment.  Mostly what you need are shorts.  They are organized into bins with adult on top of the unit.

Tables
Take tables out, usually 3, and open them outside the locker.  Sort of form a barrier to discourage people from entering the locker as well as providing a place for people to set down uniforms and team kits.  If it is raining, set up a canopy.
Keeping Uniforms Organized
Is a big task, and we must take the time to get it right.  Mistakes cause extra travel, perhaps even missed games, and lots of doing and re-doing.  If we keep it accurately organized, all goes smoothly.

Miscellaneous Uniform Exchanges
We discourage miscellaneous or ad hoc exchanges of uniforms, but it can't always be helped.  If it is clear that a uniform in a team kit will never get used due to duplicate number or a ridiculous size for the age group, then take that uniform back and replace if with one that works.  If the team needs another uniform but the ones they have left might be used by the next coach who gets the bag, then give the team another uniform to add to their kit without taking one back.  When adding a uniform always make sure you are not adding a duplicate number to the team kit.

Handing Out Team Kits
Each team kit holds the uniforms for a team, plus some extra to accommodate variations from team to team in their player sizes.  Some team managers wish to examine the contents of their kit.  Give each team manager a tally sheet for them to keep their kit organized.  
Remind the person picking up the team kit that the tally sheet is to prove who returned uniforms in good condition, so that they don't get billed.  The tally sheet is critical to the team and must be filled out.
Each team gets blue and white socks.  Players are expected to keep their socks from season to season.  They are expensive and very resilient.  Some teams go to tournaments.  They may need extra socks for the tournament.
U8  - 5 pairs of small socks
U10 - 7 pairs of medium socks
U12 - 7 pairs of medium socks
U14 - 10 paris of large socks
U16 - 12 pairs of large socks
U19 - 15 pairs of large socks
If a team manager requests more sock give them, but ask them to be sure to request the parents keep their sock from season to season, they are expensive. 

Receiving Team Kits
The is the most frustrating and challenging part.  Kits that come back in good condition, with the tally sheet and no losses or stains, take only a minute to process.  Simply take the kit and return it to its shelf.  For kits that have issues, it may take much longer to get everything sorted out.
  • if the kit does not have a tally sheet, suggest that all the parents will be billed for lost uniforms without a tally sheet to indicate returns. best to go make out the tally sheet and indicate returns on it first
  • if the kit has a tally sheet and there are issues, such as lost uniforms or stained jerseys, confirm with the person returning the kit, and ensure the tally sheet is clear on which are damaged and who the player or parent is.  They will be billed for the lost or damaged uniforms.
  • keep all the returned tally sheets on the clipboard
  • if a kit is returned with a damaged or lost jersey, take out the blue and white and put them into the returned-with-issues pile, and replace them with a fresh set of jerseys from the shelves, with the same number and size.  Then put the complete kit back on the shelf for next season
  • always be sure the tally sheets show the good and bad returns for follow up
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