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  • Palo Alto AYSO Board Agenda 20140820 : Spring Break Camps, U2-U4, El Palo Alto Tournament, Partnership PSV Union, U10 Game Format, U8 Game Format, regional MagnetReview Previous Board MinutesTreasurer ReportStanding ProjectsCurrent Registration ...
    Posted Aug 20, 2014, 8:55 PM by Regional Commissioner
  • Palo Alto AYSO Board Agenda 20130410 : Spring Break Camps, U2-U4, El Palo Alto Tournament, Partnership PSV Union, U10 Game Format, U8 Game Format, regional Magnet Review Previous Board Minutes Treasurer Report Standing Projects Simplified Registration ...
    Posted Apr 10, 2013, 11:39 AM by Regional Commissioner
  • Palo Alto AYSO Board Agenda - 2012 06 13 : New Programs, Spring Rec, Winter Camps, Spring Break Camps, U2-U4, El Palo Alto Tournament Review Previous Board Minutes Treasurer Report Standing Projects Uniforms - Uniforms have been ordered for the ...
    Posted Jun 13, 2012, 6:46 PM by Regional Commissioner
  • Palo Alto AYSO Board Agenda - 2012 02 08 : New Programs, Spring Rec, Winter Camps, Spring Break Camps, U2-U4, El Palo Alto TournamentReview Previous Board MinutesTreasurer ReportStanding ProjectsUniforms - uniforms are due in this weekend ...
    Posted Feb 8, 2012, 6:47 PM by Regional Commissioner
  • Palo Alto AYSO Board Agenda - 2011 11 09 :   Pictures Distribution Policy, Uniforms for Spring.Review Previous Board Minutes Treasurer ReportStanding ProjectsLocker for uniforms is under construction.  Should be finished next week, and will be ready for ...
    Posted Nov 9, 2011, 1:56 PM by Regional Commissioner
Showing posts 1 - 5 of 22. View more »

Palo Alto AYSO Board Agenda 20140820

posted Aug 20, 2014, 5:57 PM by Regional Commissioner   [ updated Aug 20, 2014, 8:55 PM ]

: Spring Break Camps, U2-U4, El Palo Alto Tournament, Partnership PSV Union, U10 Game Format, U8 Game Format, regional Magnet



Treasurer Report

Standing Projects
  1. Current Registration
  2. Season Preparation
  3. Volunteer Preparation - 362 registered
  4. Key Variances (u8, Area Interlock, no bye)
  5. Opening Day Ceremonies
  6. Simplified Registration - eSignature
  7. U14G Problem / Solution
New Item Planning & DIscussion
  1. Fields Issues

Palo Alto AYSO Board Agenda 20130410

posted Apr 10, 2013, 11:29 AM by Regional Commissioner   [ updated Apr 10, 2013, 11:39 AM ]

: Spring Break Camps, U2-U4, El Palo Alto Tournament, Partnership PSV Union, U10 Game Format, U8 Game Format, regional Magnet



Treasurer Report

Standing Projects
  1. Simplified Registration - eSignature
  2. El Palo Alto Tournament - Christine Schlenker - Tournament Director 
    1. Participation
    2. Planning
    3. Marketing
    4. Brackets
    5. Volunteering
  3. Spring Break Camps
    1. Participation
    2. Net Funds
  4. Spring Rec Program - Janet Wiener - Producer - update
  5. U2-U4 Program - update
New Item Planning & DIscussion
  1. Fields Issues
  2. Elite Program / Regional Magnet
  3. Partnership with PSC Union FC
  4. U10 New Season Format / including U9
  5. U8 Format

Palo Alto AYSO Board Agenda - 2012 06 13

posted May 18, 2012, 8:31 PM by Regional Commissioner   [ updated Jun 13, 2012, 6:46 PM ]

: New Programs, Spring Rec, Winter Camps, Spring Break Camps, U2-U4, El Palo Alto Tournament



Treasurer Report

Standing Projects
  1. Uniforms - Uniforms have been ordered for the fall.  This should be our last big buy of uniforms.  We are also switching up to a higher quality sock.
  2. Simplified Registration - Registration for Fall and for volunteers has gone really smoothly.  No issues as yet.  Automated scripts are proving to be a great driver, along with the "Public Stockade"
  3. El Palo Alto Tournament - Christine Schlenker - Tournament Director 
    1. Participation
    2. Net Funds
  4. Spring Break Camps
    1. Participation
    2. Net Funds
  5. Spring Rec Program - Janet Wiener - Producer - 
  6. U2-U4 Program
  7. Summer Camps - .
  8. Volunteer Replacement - Robert Neff has resigned as Goals & Nets Coordinator.  We are seeking a replacement.  An Assistant Auditor has been found is beginning to work with Sawako, eventually to replace Sawako.   Dana Tom needs replacing imminently.  The following persons have expressed interest in Regional positions and need to be contacted ASAP.
    1. Asst RRA - Sarah Mcbride
    2. CVPA Jorge Zuniga
    3. Camp Producer - Lupe Alcantar
    4. Equipment Manager - Debi Snipp
    5. Permits - Melissa Michelson
    6. Referee Coordinator for Spring Rec U10/U12 - Sophia Liu
    7. Soccerfest Producer - Di-Ann Eisnor
    8. U10 Goals and Nets Asst - Melissa Yu
    9. U12-U19 goals and Nets Asst - Bradley Fuller
    10. U8 Goals and Nets Asst - Anand Bonthu
    11. Uniform Coordinator - Aoife Maynard
    12. Volunteer Coordinator - Keren Fernandez and Yoel Crane
    13. Web Admin - Jason Bau
New Item Planning & DIscussion
  1. Elite Program
  2. Maintaining Team year to year
  3. Rebalance Season
  4. VIP Update & Issues - Chuck Malone - Registration kick-off, season schedule, uniforms, volunteer assignments, funding for awards.

Palo Alto AYSO Board Agenda - 2012 02 08

posted Feb 8, 2012, 3:16 PM by Regional Commissioner   [ updated Feb 8, 2012, 6:47 PM ]

: New Programs, Spring Rec, Winter Camps, Spring Break Camps, U2-U4, El Palo Alto Tournament



Treasurer Report

Standing Projects
  1. Uniforms - uniforms are due in this weekend for the Spring Rec program.  Same as Spring Select uniforms, now going down to U8.  No issues at the moment, have ordered in regular team kit of numbers 1-20 and extra size in number range 21-25, allowing for jerseys to be added to team kit without worrying about jersey number collision.
  2. Simplified Registration - Registration for Spring Rec and for volunteers has gone really smoothly.  Less than half a dozen queries or cries for help have come in.  The new process is a lot easier to explain and do.
  3. El Palo Alto Tournament - Christine Schlenker - Tournament Director - We received formal approval for the Tournament a few weeks ago, and opened formal registration on the first of Feb.  The Tournament explanation is on the web site at http://elpaloalto.ayso26.org.  Palo Alto teams will host the tournament, and take responsibility for the field on which they play.  Hosting means that the team will provide the Field Marshals, reporting to the Tournament Director for the administration and management of game day.  Specific instructions are being developed at http://elpaloaltohost.ayso26.org.  Would be great to have you read through this page especially, because if we don't get this right, and clear, to give our parents the best possible direction to succeed.       Current team sign up is:
    1. 218 Davis Fury U14 Girls
    2. 249 San Bruno Dynamite U14 Girls
    3. 45 MV Terremotos U12 Boys
    4. 45 Impact U14 Girls
    5. 45 U14G Team #2 U14 Girls
    6. 223 Velocity U10 Girls
    7. 45 Adrenaline U12 Girls
    8. 45 Azzurri U16 Boys
    9. 223 Dynamite U10 Girls
    10. 45 Edge U16 Girls
    11. 45 Mountain View Alphas U14 Boys
    12. 223 MDSA Dynamite U10 Girls
    13. 157 Pacifica Thunderwolves U14 Boys
    14. 218 Davis Doom U10 Girls
    15. 157 Pacifica Strikers U10 Girls
    16. 45 Mountain View Alphas U14 Boys
    17. 44 Sunnyvale Galaxy U10 Boys
    18. 44 Sunnyvale All American Pride U10 Girls
    19. 44 StrikeForce U14 Boys
    20. 157 Pacifica Strikers U10 Girls
    21. 109 Menlo Park Flame U12 Girls
    22. 249 San Bruno Tritons U14 Boys
    23. 44 Earthquakes U12 Boys
    24. 26 Palo Alto Bilzzard U14 Girls
    25. 26 Raptors U16 Boys
    26. 1 Redwood City U10 Girls
    27. 26 Palo Alto Falcons U10 Boys
    28. 218 Davis Ricochet U16 Girls
    29. 218 Davis Swagger U14 Girls
    30. 305 Ambush U12 Girls
    31. 218 Davis Graffiti U10 Girls
    32. 223 Dynamite U10 Girls
    33. 26 Kaboom U12 Girls
  4. Winter Camps - we ran a winter camp for the two weeks over Christmas vacation.  US Soccer Coaching ran the camp, with about 50 sign-ups for week 1 and 20 sign ups for week 2.  I expect to make this a regular offering.
  5. Spring Break Camps - we are offering a one week Spring Break Camp of the same format as the Winter Camps.  Have opened registration but have not made a solid announcement yet.  US Soccer will again run the camp.
  6. Spring Rec Program - Janet Wiener - Producer - We expect to    interlock 
    with Sunnyvale and 2J for games.  Some choices yet to be made as to which divisions will interlock with 2J versus what we might do with Sunnyvale, or perhaps even keep some divisions inside Palo Alto.  Registration is stronger than we anticipated.  We were hoping for 1 or 2 teams per division.  Current registration exceeds that by a lot.  For the interlock we may have to be more standard in how we form our teams for U8 (forgo the World Cup / Olympic model).  Kinder will run at Greer per usual.  U14 may combine with partial teams in Sunnyvale.  Volunteering seems to be generally strong, but has not yet been looked at carefully.  Time to start looking at that carefully.
  7. U2-U4 Program - have been in discussion with US Soccer over offering a U2-U4 program.  Almost ready to launch it.  US Soccer has been doing U2-U4 at various elementary schools around the South Bay, but not up our way.  I see this as an opportunity to enhance the AYSO branding in our region, and get parents involved with volunteering with AYSO with their pre-schoolers, hopefully predisposing them to volunteer as their kids move upward.  The U2-U4 Program would run year-round, in 10 week session with several weeks between.  It is a 45 minute on Saturday morning session, with the U2, U3 and U4 separated, covering 3 hours from 9 to 12.  This provides 15 minutes for cycling the facilities between age groups.
  8. Summer Camps - we are all set to open registration on the Summer Camps.  The web pages have been updated.  Fields not yet allocated, hoping for Greer 1 & 2.
  9. Volunteer Replacement - Robert Neff has resigned as Goals & Nets Coordinator.  We are seeking a replacement.  An Assistant Auditor has been found is beginning to work with Sawako, eventually to replace Sawako.   Dana Tom needs replacing imminently.  The following persons have expressed interest in Regional positions and need to be contacted ASAP.
    1. Asst RRA - Sarah Mcbride
    2. CVPA Jorge Zuniga
    3. Camp Producer - Lupe Alcantar
    4. Equipment Manager - Debi Snipp
    5. Permits - Melissa Michelson
    6. Referee Coordinator for Spring Rec U10/U12 - Sophia Liu
    7. Soccerfest Producer - Di-Ann Eisnor
    8. U10 Goals and Nets Asst - Melissa Yu
    9. U12-U19 goals and Nets Asst - Bradley Fuller
    10. U8 Goals and Nets Asst - Anand Bonthu
    11. Uniform Coordinator - Aoife Maynard
    12. Volunteer Coordinator - Keren Fernandez and Yoel Crane
    13. Web Admin - Jason Bau
New Item Planning & DIscussion
  1. U10/U9 Merger? Area 2A has decided to send a team to the Section Tournament starting this year, in the fall.  Palo Alto cannot participate in this with a split U9/U10 division.  However, it is not clear that there will be an Area Tournament to pick the team, rather a lottery.  So the only benefit to the Region would be to have their teams in the lottery to pick one Area team to go to the Section Tournament.  To merge our U9/U10 divisions would mean forgoing the special characteristics of our U9 division, and trying to find enough fields for a doubled in size, U10 division.  We need to decide whether to forgo participating in the Section Tournament for U10 and continuing as we are, or combining the divisions.
  2. Referee course, Feb 26.
  3. Next Year Spring Program Merged with Spring Select - Next year we will run registration and administration of the Spring Select and Spring Rec more closely together.  If we open registration in WYS in October for Spring Select, then players can pre-register in WYS for the tryouts, and if selected, finish their registration and pay online.  In January, we switch the registration to Spring Rec, and any Spring Select not fully signed up or paid by then will have to follow through the old fashioned way.  The benefit to running the program this way is that we simplify the registration process for Spring Select, take payment online just as we do for the regular season, and classify the combined program as "Open Registration".  As an open registration program certain benefits accrue, not the least of which is permitting anyone to register, regardless of past AYSO experience.  Select teams would be designated as team #1 and 2 in each division, depending on how many were formed.  That team would have a different game schedule as the balance of the teams, but would be administrated in the same way in WYS as all the other teams.
  4. VIP Update & Issues - Chuck Malone - Registration kick-off, season schedule, uniforms, volunteer assignments, funding for awards.
  5. Fields - The RC is totally confused.

Palo Alto AYSO Board Agenda - 2011 11 09

posted Nov 6, 2011, 10:19 PM by Regional Commissioner   [ updated Nov 9, 2011, 1:56 PM ]

:   Pictures Distribution Policy, Uniforms for Spring.


Review Previous Board Minutes 

Treasurer Report

Standing Projects

  1. Locker for uniforms is under construction.  Should be finished next week, and will be ready for return of Fall Uniforms
  2. El Palo Alto Tournament
  3. Awards at PALY & Gunn
  4. Simplify Registration - returning volunteer
  5. Simplify Season Admin
    1. WYS season carry forward
    2. eAYSO transfer to WYS
    3. Standardizing calendar
    4. Game assignment uploads

Items

  1. Policy addition, The distribution of team pictures once paid for and ready, shall be delivered unconditionally and without reference to completion of Player Evaluations by coaches.
  2. Spring Select Uniforms
  3. New deposit methods for Spring Select
  4. 2 Corporate Community funds now active - Microsoft and Wells Fargo
  5. Tournaments - u10, u12, u14g
  6. Retiring Volunteers
Open Floor Items

Palo Alto Board Agenda - 2011 09 28

posted Sep 27, 2011, 9:16 PM by Regional Commissioner   [ updated May 17, 2012, 12:52 PM ]

:   Registration and Volunteers. 


Review Previous Board Minutes 

Treasurer Report

Standing Projects

  1. Player Uniforms for Upper Division (U14-U19)
    1. Policy regarding take out / return (investigation thanks to Terrie Purpur)
      1. Little League takes $75 check as deposit against uniform return. uncashed check is returned
      2. Knights football don't requrie deposit, but require signed form by parents.   They lose many each year.
      3. Knights store the uniforms in plastic bins by team
      4. Recommends collecting deposit check with player form, to receive uniform
  2. Coach Jerseys
  3. Spring Select Uniforms
  4. New Locker
  5. Old Locker Configuration Change

Items

  1. Safety Report
  2. Registration
    1. Upswing in lower divisions
    2. U14 and up diminished
    3. Held every division to optimal team size
    4. Had to de-register perhaps a dozen players due to lack of positions
    5. About 175 drops, seems typical, drops being tracked starting this year
  3. Refund policy will change to be net of $25, regardless of timing or amount.
  4. Volunteers - stats, Coaches (6 waivers, and 3 not meeting standards in U5)
  5. Have added U10 tournament to season
  6. Have canceled U14 Regional Tournament, Palo Alto continues to host U14G Area Tournament
  7. City and 2 principals complained of trash at elementary schools during game day
  8. SSC field encroachment
  9. Tournament (El Palo Alto) for Spring Select being investigated.  Would run same weekend as Fog Classic.

Palo Alto AYSO Board Agenda - 2011 07 27

posted Jul 25, 2011, 3:31 PM by Regional Commissioner   [ updated May 18, 2012, 8:32 PM ]

:   Registration and Volunteers, Courses, National Games. 


Review Previous Board Minutes 

Treasurer Report

Standing Projects

  1. Player Uniforms for Upper Division (U14-U19)
    1. Policy regarding take out / return (investigation thanks to Terrie Purpur)
      1. Little League takes $75 check as deposit against uniform return. uncashed check is returned when uniform is returned
      2. Knights football don't requrie deposit, but require signed form by parents.   They lose many each year.
      3. Knights store the uniforms in plastic bins by team
      4. Recommends collecting deposit check with player form, to receive uniform
  2. Coach Jerseys

Items

  1. Registration - stats
  2. Refund policy will change to be net of $25, regardless of timing or amount.
  3. Volunteers - stats
  4. Courses - coach and referee
  5. Instructors
  6. National games lottery
      • Tier 1 - g12, g16, g19,b19 - g12 and b19 were taken away and given elsewhere, we have turned back g16
      • Tier 2 - g10,b10,b12,g14,b14,b16
  7. July 4 Program - could not do it, JLS field under renovation
  8. US Soccer - contract completed, they are on board
  9. Have added U10 tournament to season
  10. Have canceled U14 Regional Tournament, Palo Alto continues to host U14G Area Tournament

Palo Alto AYSO Board Agenda - 2011 06 22

posted Jun 6, 2011, 6:04 PM by Regional Commissioner   [ updated May 18, 2012, 8:32 PM ]

:   Registration and Volunteers, Courses, National Games. 


Review Previous Board Minutes 

Treasurer Report

Standing Projects

  1. Player Uniforms for Upper Division (U14-U19)
    1. Policy regarding take out / return (investigation thanks to Terrie Purpur)
      1. Little League takes $75 check as deposit against uniform return. uncashed check is returned when uniform is returned
      2. Knights football don't requrie deposit, but require signed form by parents.   They lose many each year.
      3. Knights store the uniforms in plastic bins by team
      4. Recommends collecting deposit check with player form, to receive uniform
  2. Coach Jerseys

Items

  1. Registration - stats
  2. Recommend change refund policy after this registration cycle.  All refunds net of $25, regardless of timing or amount.
  3. Volunteers - stats
  4. Courses - coach and referee
  5. Instructors
  6. National games lottery
      • Tier 1 - g12, g16, g19,b19
      • Tier 2 - g10,b10,b12,g14,b14,b16
  7. July 4 Program
  8. US Soccer
  9. PASC wants to swap a field.  AYSO has Cubberley 1 and PASC has Cubberley 2.  PASC has Cubberley North and would like to have North and #1.  What are #1 and #2 like.  Is this a reasonable trade?

Palo Alto AYSO Board Agenda 2011 05 26

posted May 26, 2011, 7:36 AM by Regional Commissioner   [ updated May 18, 2012, 8:33 PM ]

:   Budget Review, Bank Account Issues, Registration and Volunteers, Courses. 


Review Previous Board Minutes 

Treasurer Report - MY 2011 Budget

Standing Projects

  1. Player Uniforms for Upper Division (U14-U19)
  2. Coach Jerseys
  3. Spring Select report - any setup for pizza day

Items

  1. Bank account hacked
  2. Player uniforms U7-U12 - ordered in accordance with last year's practice
  3. Player uniforms for Upper Division are ordered and will arrive in June.  Blue shirt is set, white shirt number is being altered slightly to have a black line border consistent with blue shirt.
  4. Registration - stats
  5. Volunteers
  6. Coach Training Courses
  7. Referee Training Courses

Palo Alto AYSO Board Agenda 2011 04 27

posted Apr 14, 2011, 5:01 PM by Regional Commissioner   [ updated May 18, 2012, 8:33 PM ]

:   Kinder demographics, affirmed policy statement to parents. 


Review Previous Board Minutes 

Treasurer Report - treasurer is absent, but reported "no issues"

Standing Projects

  • Corporate Donation Program - web site completed as last step in registration

Items

  • Spring Kinder Program Report




















Player Uniforms

  • Lower division has been ordered in numbers and style the same as last year 
    • but no color repeats  
    • allows for using WYS to do game scheduling

  • Upper division not ordered yet, awaiting finished sample, should be here in 2 weeks



















  • Coach Jerseys - Same pattern, Darker Blue, Has Coach certification on the front.  Similarly badged as player jersey.


























































  • Volunteer Registration - 
    • Using WYS Volunteer list - good results
    • New, more complete process all the way through
      • Start with how-to
      • Proceeds to eAYSO, CVPA receives email alert from eAYSO
      • CVPA generates email to volunteer, giving AYSO ID and password, and this link
  • Fall Registration
    • No nagging yet
    • Review coaches and refs sign up progress

Parent Letter

Greetings from your Regional Commissioner.

This email is sent to all parents with children in Palo Alto AYSO programs in 2010 and 2011, to alert you that registration is open and to appraise you of some changes in how we compose our teams.

The Fall 2011 Season registration is open.  Click on the left sidebar for the Fall Season at http://www.ayso26.org to learn more about the season and to register.  Summer camp registration is also open, and you can find the link also on the left sidebar.

And now, to explain some changes in how we compose our teams.

Palo Alto AYSO desires to provide a team position to every child that registers.  To achieve this we have sometimes gone to the extent of putting more players on teams than we desire, and we have recruited coaches aggressively to put together more teams.  And, we did succeed at providing a position for every child that registered, but the consequences of this accommodation have not always been good.  Putting too many players on the team has stretched the ability of coaches to manage the team, and has reduced playing time for all members of the team.  Being too aggressive on coach recruiting without insistence on full certification and training has resulted in non-optimal coaching situations.  In short, we ended up sacrificing the quality of the season for affected players.  In our Spring Kinder program still underway, we only took on as many kids as we could get coaches, with full certification and proscribed training, and without exceeding our desired team sizes.  We did turn away players, rather than increase the rosters.  The positive results for the teams are evident.  The coaches are better able to manage the teams, provide a more fun and learning experience, and the kids are more actively engaged.  You can see our Spring Kinder program on Saturday at Greer 1 at 2 pm.  It is a gas.  This year I will be directing our Division Commissioners not to exceed our desired team sizes for their division, and to ensure that every coach is fully certified and has taken the proscribed training, BEFORE assigning the coach a team.  This may mean that not all children who register will be able to participate, depending on the number of coaches who volunteer and obtain their certifications in each division.

Our policy is to assign children to teams in accordance with the number of teams available.  If a division is unable to accommodate all the children that registered, sadly, we will have to turn some of them away.  In such a case, we will have to prioritize children of volunteers and take into account the date of registration (not pre-registration).  It saddens me to consider turning children away, and I sincerely hope that we are able to recruit enough willing and interested coaches to form the needed teams.  It is usually only a matter of another coach or two in a division, and is definitely achievable.

We need your help to ensure we have another great season.
-if you can coach, please do.  Many of our coaches start out at K to U10 with no soccer knowledge before training.  It is very rewarding and solidly connects you with your kids and neighbors.  Training is not difficult or very time consuming.  Most have fun at training.
- if you are in doubt, come to training before volunteering.  Decide then if you can do it.
- encourage others to coach
- if you are a coach, be aggressive to get your training and certification proscribed for your division, earlier the better, so that we can include you in the division sooner

- if you cant coach, referee
- if you cant referee, help administratively

There are many opportunities to help, explained at http://volunteering.ayso26.org

Let's all have a great soccer season.

Best Regards, 
Gordon Short
Regional Commissioner


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