Palo Alto AYSO Board Minutes - 2011 03 23

posted Apr 12, 2011, 6:15 PM by AYSO26 Regional Commissioner   [ updated May 18, 2012, 8:38 PM ]
:   PayPal Integration, new Kinder program report, new uniform commissioner reports.     

Reviewed and Approved Previous Board Minutes (last three meetings)

Treasurer Report - everything on track, getting ready for annual audit

Standing Projects

  • Corporate Donation Program (Postpone)


  • Spring Kinder Program Report - approximately 100 teams, enough coaches in good standing.  Training is arranged. 
  • Spring Select Program Report - 
  • PayPal Integration to WYS - completed and used for Kinder.  Will reduce workload and errors during fall registration.
  • 2011 Calendar of Significant Events
    • Spring Kinder

      March 27 - U6 Coach Training - Greer 2, 2-3:30

      April 2 - May 21

      Fall Program

      April 1 - Registration start

      June 16 - Early Registration finish

      August 13 - Registration Finish

      August 20 - Practice Start

      Sept 3 - Nov 19  (12 weeks)

      - Nov 12 is end of Madison League

      - Nov 19 & 20th for  U12 Regional Tournament

      - Dec 3 Area Tournament, U12 & U14

      Sept 24 & 25, Top Gun

      Picture Days = Sept 24 & Oct 1 ?

      Pizza day - Nov 12
    • Picture Process Update (Gordon presented ideas for this year after meeting with  Photo Vendor)
      • smaller room so easier to manage who enters the room
      • 3 staging areas outside for teams to assemble
      • staging areas suitably organized so parents can take photos
      • picture schedule on days not to include holiday weekends, etc
      • kinder picture clause amended to be the same as the rest of the divisions (includes free picture)
      • XML-tagged player pictures provided to region for use with ID cards and web site
      • shooting schedule will be pre-set, with the ability for a coach to change his slot, self service on web site
  • Uniform Report
    • Two uniform commissioners - upper divisions U10-U19 and lower divisions U7 to U9
    • Lower divisions will be ordered as per usual, including divisions U10-U12
    • U14, U16 and U19 will change to a new method
      • custom design for Palo Alto
      • higher end uniform suitable for fall and spring play
      • uniforms (jerseys, shorts and socks) are re-used
      • each player will receive home and away uniform
      • will stock uniforms for each size in the number range of 1 to 20
      • uniforms ordered to size this year with some overage
      • locker organized during season to receive inventory back
      • team parent becomes important role, including managing uniform and equipment return
      • coach can act as own team parent if desired (coach's discretion)