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Regional Secretary

This job involves 5 hours per month, including a 1.5 hour monthly board meeting.  Mostly email and web browser based, the Board Secretary communicates policy issues and agenda/minutes to the board.

To volunteer for this position email to volunteer-coord@ayso26.org.


General Responsibilities 

The Secretary's principal responsibility is to support the scheduling and support the Board Meeting, to maintain the Board Agenda and Board Minutes, and to ensure the record is accurate for Board decisions.  Additionally, the Secretary communicates any regional documents to national AYSO office.

  • general minutes of the Board Meetings;
  • accurate recording of decisions;
  • determination of eligibility to vote;
  • continuity of policies and practices; and
  • accountability of board members.

The Secretary is responsible for ensuring that accurate and sufficient documentation exists to meet policy requirements by national AYSO.

Minutes

The secretary is responsible for ensuring that accurate minutes of Regional Board meetings are taken and approved..

  • date, time, location of meeting;
  • list of those present and absent;
  • list of items discussed;
  • list of reports presented;
  • text of motions presented and description of their disposition. 

Membership Records 

The Secretary maintains the official records in the eAYSO system of the Regional Board.  Browser-based.

Policies

The Secretary familiarizes themselves with AYSO policy and advises the Regional Board.

Meetings

The Secretary participates in Board meetings as a voting member. The Secretary provides items for the agenda as appropriate.  In the absence of the Regional Commissioner, the Secretary calls the meeting to order, presiding until a temporary chairperson is chosen. 

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