Information and forms for the Treasurer to deal with National AYSO can be found here
Palo Alto AYSO vendor accounts are listed in this document
Parents pay their registration fees either through our registration software or by check. If through our registration software, the funds are automatically transfered into our bank account periodically. If by check, they are received in our PO Box and deposited.
Checks for the Fall Program are collected from the PO Box and processed for registration by the CVPA and CVPA helpers. The checks are then deposited into the bank account directly.
Checks for the Spring Select and Elite teams are collected by the coaches from their participating parents and mailed to the PO Box. The deposit must then be credited to the team in the Spring Select accounting sheet. The coach should have entered a deposit request to his account. You now confirm the deposit was made. To do this:
Report to AYSO National
The bank account statement is sent to national by the bank, each month. Ensure the entries are tagged with the Chart of Accounts category in the bank register prior to the statement close each month.
Check Request Processing (twice a month)
Refund Processing (monthly)
The refunds are listed in WebYouthSoccer.
Payment to AYSO National (monthly)
Budget Submission (annually)
Make a budget proposl for the Board Meeting in March, and a final budget for the Regional Board meeting in April. Send the approved budget to AYSO National by May 1.
The primary role of the Treasurer is to manage the bank account, report our finances at board meetings, and write checks. The treasurer tags our payment and deposit entries in our bank account to produce summary reports.
The Treasurer produces our budget in the spring by taking the previous year's budget and adjusting it with input from the Board. Generally, our budget is a single page and does not change significantly from year to year. Once the Board approves the budget the Treasurer submits it to Area and National AYSO.
The Treasurer has duties all year, but is most busy nearing the end of fall registration and during Spring Select startup. This means July, August, January & February. These are the busiest periods for writing checks.
In May the Auditor reviews the bank account, receipts and all transactions for the year to prepare a report to National AYSO. Almost all of Palo Alto AYSO transactions are electronic, so the Treasurer has little work to do, other than answering clarifying questions regarding payments or receipts.
The Treasurer is a member of the Regional Board and attends the six 90 minute meetings during the year, and during which any variances to budget or oddities in finance should be reported.