U12 Regional Tournament Director

The U12 Division has a single day tournament at the end of the season, the last Saturday before Thanksgiving.  The U12 Tournament Director performs some administrative tasks leading up to the Tournament, and manages the Tournament Desk on the day of the Tournament.  Experience at running tournaments or playing soccer is not required.  The plan and task list is already defined, as well as the organizing of the assistant volunteers.  A winning smile and the ability to organize a party (in this case a tournament) are the only needed skills.

Overview of Job
  1. In June, email the field permit administrator to ensure fields are reserved
  2. Enter the reservations (game slots) into the system
  3. An assistant is assigned to set up and manage referees (coordination, water and lunches)
  4. At end of October, get the team rankings from the Division Commissioners
  5. Enter the team names into the Tournament Ladder
  6. On Saturday Game Day, attend Greer Park and administer the ladder by entering the scores as reported by the referees
  7. Present the awards to the coaches, and they in turn, present to their players

We wish for our players and parents to have lots of fun at the tournament. It is time for competitiveness, but amongst our Palo Alto AYSO friends. We a great reputation for fun competition. It is a legacy we want to build on and promote.

Part of the formula for success is for the Tournament Director to set the tone with the coaches and referees.  This does not require a campaign, simply underscoring fun at each opportunity of the tournament.  For example, party balloons around the tournament table will help set a festive atmosphere.  Small things can make a big difference.  Spend up to $50 on any ideas you have.

Tournament Kit
We have a tournament kit to help you set up the Tournament Desk.  The kit includes a pop-up canopy to protect you from the sun and perhaps rain, a lightweight table and a large double-sided whiteboard.  The whiteboard is used to display the tournament game results as they develop.  Many participants will stop by to see the results and figure out where their team stands.  There are also some banners for you to set out.

Referee Refreshment
The referees are going to be working very hard at the tournament.  There are 44 games to officiate in one single day.  The referees need some coddling, and good time management.  

To keep the referees on the job and feeling good, set up a refreshments at your tournament table for the referees.  This should include a cooler of bottled water, coffee and bagels in the early morning, and an array of sandwiches and chips at lunch.  Setting this up is a great job for the Director Assistant, and keeping it in order through the day is a good job for the Assistants.
The Tournament Spreadsheet
The Tournament Spreadsheet is pre-built with all the needed game slots, ladder management, and finalist games.  All you need do is enter the team names at the beginning, and the scores of each game as they complete.

Whiteboard on Saturday
The whiteboard is a large double-sided white board.  Each gender goes on its own side.  Familiarize yourself with the tournament spreadsheet.  The whiteboard layout matches the online spreadsheet for easy transposing of the information.  As you update the online spreadsheet, an Assistant can copy the changes to the whiteboard.