The Volunteer Coordinator helps volunteers through the registration process, including identifying volunteers that have not completed some of the steps and notifying them that they need to complete.
You will receive requests from parents for information about volunteering, or help with the volunteering process. You use your regional email account, email@example.com, to receive and respond to these requests.
To the right is a list of typical requests that you will receive. If you get a request not covered here and you need help, consult the Volunteer Directory for a list of people that can help you answer the question. If the Q&A list on the right needs to be updated, feel free to add to it, or ask firstname.lastname@example.org for help. The Regional Commissioner is always ready to help.
Always encourage volunteers and parents to use the website (http://www.ayso26.org) to get answers. The information is most likely here, but folks need to be encouraged to use the menu and the search bar at the top of the page; not just send emails asking questions. Sending a volunteer or a parent to the web site is teaching them to fish for information for themselves. Of course, try to be specific and gracious when you send them to the website.
Ensure Volunteers get into eAYSO
Periodically check for parents that have not followed through with registration on eAYSO. Parents may indicate in WYS, while registering their children, that they wish to volunteer for a function. Some do not realize that after registering their children they then need to go to http://volunteer.ayso26.org to register as a volunteer.
To check for such parents in WYS, login to
http://login.ayso26.org and use the left menu Board / Show Volunteers. This page has button that will list all the parents that indicated a desire to volunteer, by function You compare that list with the Volunteer Report that is emailed to you by the CVPA each Friday to see which parents have not yet signed up in eAYSO, and send them a reminder. It is easiest to send a reminder if you open a new email in your volunteer_coord account, and drag the email addresses of the volunteer from the Job Assignment list in WYS to the Bcc line of the email. That way, only one email is needed.
Parent Does not Follow Through with Registration
If a parent has not responded or signed up in eAYSO after two weeks of reminders, ask them if we need to re-open the volunteer opportunity for another person. If they do not respond or sign up in eAYSO by the time of the next reminder, delete them from the volunteer list so that other people have the opportunity. To delete the parent from the list,
Rights Assignment in WYS
Some Volunteers need rights assignment. During registration volunteers will email you stating that they are ready for their assignment. If their job matches one of the Board positions in WYS, you need to add their name to that position. Your login to WebYouthSoccer is enabled to assign volunteers to positions. This level of permission gives you dangerous capability in other areas of the application. Be sure to only do exactly what you need to do, slowly and methodically.
Web SIte Volunteer Directory
You also need to check that the volunteer is identified on the web site for parents to contact them. The positions on the web site are in the Volunteer Directory. To change or add a person to a position in the table,
I want to volunteer as... How do I do it
goto http://volunteer.ayso26.org and follow the instructions
How do I get training
Coaches and Referees get training from the http://clinics.ayso26.org. Or, send them to the Regional Coach Administrator or Regional Referee Administrator as appropriate. Division Commissioners attend their own Workshop, refer them to the email@example.com commissioner.
I am a youth, can I volunteer
Yes, you can volunteer to referee or assistant coach teams 2 years younger than you. There are many other positions as well. Goto http://youth.ayso26.org to learn more.
I volunteered but can't get to the training site
Did you receive your confirmation that your volunteer form was accepted? It has your AYSO ID. Goto http://training.ayso26.org
Do I have an account... What is my login
Parent login: Refer to http://faq.ayso26.org and click on the FAQ-Registration link in the right box.
Volunteer login: Are they a volunteer listed on one of the volunteer directories, if so, send them their ayso26 email address from the table and the initial password. If this does not work, refer to firstname.lastname@example.org.
Where do I send my volunteer forms
See red text at bottom of page.
Give them to your coach at the first practice
I don't know my kids team assignment
You find this at http://login.ayso26.org and use the Parent menu. Teams are not formed until August.
When will the teams be formed
Generally in early August. When your division roster is released your will receive an email.
Where do I send my registration check
See red text below
I cant login to WebYouthSoccer to register my kids
Forward this to the email@example.com.
Where do my kids practice
When the practice fields are assigned you can see them on WYS on the Parent menu
I want to change my kids team (play with a friend, escape from another player, don't like the coach, practice somewhere else)
Forward this to the firstname.lastname@example.org.